Body as Earth

TERMS & CONDITIONS retreats

These are the Terms and Conditions that will apply to booking one of our retreats. Please read them carefully as you will be bound by them.

These Terms shall constitute the agreement between Body as Earth UEN 53432083W and the Client relating to the subject matter herein, and shall constitute a binding agreement. There is no verbal or written; representation, warranty, prior agreement, or description of services, other than as expressed herein.

The contract and booking is made with, and services will be provided by Body as Earth. By booking a retreat, you agree to be bound by these Terms and Conditions that govern the relationship, the cancellation policy and limitations of liability. These Terms and Conditions affect your rights and designate the governing law and forum for the resolution of any and all disputes.

Confirmation

All persons wishing to make a booking have carefully read and understand the Terms and Conditions that follow. By making a booking with Body as Earth, you accept on behalf of yourself and all those named on the booking, to be bound by these Terms and Conditions. 

A booking is accepted and becomes definite only from the date when Body as Earth sends a confirmation email, and when you have completed the deposit payment. Body as Earth will contact you regarding your completed registration to confirm your participation in your selected retreat. Confirmation of your participation does not necessarily mean that your trip is confirmed to run. 

Deposit

For the advertised retreats and dates, a non-refundable deposit per person along with the submission of an online booking form is required to complete your booking; unless there has been a direct agreement with Body as Earth and the Client. 

The remaining balance of your retreat payment is due 30 days before the retreat begins. We will notify you of the balance due date after your deposit has been processed. If the final balance is not received by the due date, then your booking cannot be guaranteed and Body as Earth reserves the right to cancel your booking and forfeit your deposit.

Refund and Cancellation

We understand that unexpected events can arise that can affect your plans. If you cancel more than 30 days before the retreat start date, you may request a partial refund of the remaining amount after the deposit. The deposit/downpayment remains non-refundable. The full retreat payment becomes non-refundable 30 days before the retreat start date.

Balance transfer

Should you be unable to attend the retreat; transferring your balance to a friend is allowed Please inform us 30 days or more in advance. 

Pricing

All retreat prices shown are per person and are quoted and payable in SGD (Singapore Dollar) or PHP (Philippine Peso)

Body as Earth is not responsible for any fees incurred due to currency exchange or fees charged by your credit card/bank for processing funds in another currency.

Body as Earth reserves the right to alter the prices of any of the travel arrangements shown on our website. You will be advised of the current price of the travel arrangement you wish to book before your contract is confirmed. Unless stated otherwise, the price of your travel arrangement includes each and all of the component parts described within your booking confirmation invoice.

Not included in the price of your travel arrangement are flights, travel insurance, excess baggage charges, tipping and any food or drink or additional excursions or activities which are not confirmed as being part of your retreat arrangements. Additionally, any items or services purchased during a retreat are not included in the cost of your travel arrangement unless specifically stated.

Medical Conditions

The Client must inform Body as Earth on our registration form of any medical conditions, pregnancy, disability or any other mental and or physical condition which may affect fitness to travel, including medications you are currently taking.

It is absolutely vital that you are accurate with your fitness level and medical conditions for your own safety. Failure to notify us may result in the Client being refused certain activities during the retreat at the Client’s own expense. Some retreats may be unsuitable for Clients due to age, mobility, disability, pregnancy or physical or mental conditions, please chloe@bodyas.earth if you have concerns.

Body as Earth will do its best to meet special requests including dietary or physical limitations but such requests may not always be possible depending on the retreat, in which case Body as Earth reserves the right to refuse Clients with certain conditions.

Final Payment

For all retreats, the payment of the final balance of the retreat price is due 30 days prior to the retreat start date in the currency advertised. If a booking is made within less than 30 days, your deposit including full payment will be required at your initial sign up. If the final balance is not received by the due date and there is no concise reason as to why, Body as Earth reserves the right to treat the Client’s booking as cancelled.

Cancellation of Retreat by Body as Earth

Body as Earth reserves the right to cancel any retreat for any reason, but will not cancel a retreat less than 30 days before the retreat start date except for unusual or unforeseen circumstances outside Body as Earth’s control. 

When a retreat is canceled by Body as Earth before the agreed date of departure for any reason other than the fault of the Client, the Client can either: transfer their deposit to another retreat taking place within one calendar year, or receive a full refund of all monies paid under the contract as soon as possible.

Body as Earth is not responsible for any incidental expenses or consequential losses that the Client may have incurred as a result of the booking such as visas, vaccinations, non-refundable flights or rail, non-refundable car parking or other fees, loss of earnings, or loss of enjoyment, etc.

Insurance

Body as Earth recommends Clients obtain travel medical insurance. This insurance must cover personal injury and emergency medical expenses including, but not limited to, helicopter evacuation, air ambulance and repatriation. It is strongly recommended the coverage be extended to include cancellation, curtailment, and all other expenses that might arise as a result of loss, damage, injury, delay or inconvenience occurring to the Client during travel. 

Body as Earth shall have no liability for loss, theft of or damage to baggage or personal effects. Body as Earth cannot accept responsibility for and in no event shall be liable for loss or damage of valuables or other articles left in or on facilities used by Body as Earth such as hotels, huts, expedition vehicles, or any other mode of transportation.

The Client acknowledges that the cost of Body as Earth retreats do not include insurance and that the Client has been advised to obtain separate coverage at an additional cost. When obtaining travel insurance the Client must ensure the insurer is aware of the type of travel to be undertaken.

Evacuation Procedures and Costs

Body as Earth retreat facilitators, local guides or other representatives’ decisions will at all times be final on all matters likely to affect the safety and well-being of the trip. We reserve the right to prohibit any traveler from continuing on a trip with no right of refund if, in our opinion, that traveler’s actions pose a threat to the safety of others, to the wildlife, themselves, or if the traveler’s actions and/or behaviors are harming the enjoyment of the trip for others. Evacuation costs are to be covered by the person being evacuated.

Travel Documents

Valid Passport: The Client must be in possession of a valid passport required for entry, departure and travel to retreat destinations (passport must be valid 6 months past the return date), all visas, permits and certificates including vaccination certificates (if required), insurance policies, etc. are required for the whole of the journey. 

The Client accepts full responsibility for obtaining all such documents, visas and permits prior to the start of the retreat and is solely responsible for any adverse consequences resulting from missing or defective documentation. Any information or advice given by Body as Earth regarding visas, vaccinations, climate, clothing, baggage, special equipment, etc. is purely advisory, provided as a courtesy to the Client and Body as Earth is not responsible for any errors or omissions as to the information provided by third parties such as the appropriate governmental authorities.

Claims & Complaints

If a Client has a complaint against Body as Earth, the Client must first inform the retreat facilitator or guide at the earliest opportunity to allow the grievance to be rectified immediately. If satisfaction is still not reached through these means of retreat then any further complaint must be put in writing to Body as Earth within 30 days of the end of the trip.

Client Responsibility

The Client acknowledges he or she may be visiting places where the political, cultural and geographical attributes present certain risks, dangers and physical challenges greater than those present in their daily life. By booking travel with Body as Earth, the Client acknowledges they have considered the potential risks, dangers and challenges, and expressly assumes the risks attendant to such travel conditions. 

The Client is solely responsible for acquainting themselves with customs, weather conditions, physical challenges, and laws in effect at each stop along the itinerary, and is encouraged to locate or make contact prior to embarkation with their local embassy or consulate at the trip destination.

Suppliers & Independent Contractors

Hotels/accommodation, shuttle services, excursions or other elements of Body as Earth may be arranged by Body as Earth with local suppliers who may themselves engage the services of local operators and/or sub-contractors. Body as Earth will at all times endeavor to appoint reputable and competent local suppliers. The terms and conditions of the suppliers will be applicable. These may limit or exclude the liability of the supplier. The liability of Body as Earth will not exceed that of any supplier. Local laws and regulations of the relevant country will be relevant in assessing the performance of the services of any supplier. Neither Body as Earth nor any carrier is liable for independent contractors.

Safety

We take your safety and well-being very seriously, which is why we partner with trained professionals for all of our domestic and international retreats. However, you are ultimately responsible for your safety, which is why we ask all retreat participants to sign a liability waiver before departure. To avoid possibly dangerous situations, it is extremely important that you comply with any regulations imposed by the Body as Earth facilitators and local guides. 

Body as Earth reserves the right to prohibit any Client from continuing on a trip with no right of refund if, in our opinion, that Client’s actions pose a threat to the safety of them, others, or to the wildlife, or if that Client’s actions or behaviors are seriously jeopardizing the enjoyment of the trip for others. The decision of the Body as Earth facilitator or representative will at all times be final on all matters likely to affect the safety and well-being of the trip. 

All Clients must, at all times, strictly comply with the laws, customs, foreign exchange and drug regulations of all countries visited, and Body as Earth will not accept responsibility or liability for any Client who contravenes any laws or other regulations of any country visited.

Itinerary Changes

Body as Earth and its partners reserve the right to alter retreat programs and itineraries due to weather, road conditions or other circumstances. These programs may be changed or canceled at any moment due the trip to assure the safety of our clients and staff. No responsibility is accepted for losses, expenses due to delays, changes of flights or other services because of strikes, accidents, sickness, damage, negligence, weather, war, changes in schedules or other similar causes. Body as Earth and its partners do not assume responsibility for accidents or deaths that can be traced to the participants’ negligence, acts of third parties or exterior circumstances such as weather, natural occurrences, ware or other similar causes.

Data Protection

To ensure that retreats run smoothly, Body as Earth need to use personal information (such as name, address, special needs, health conditions, dietary requirements etc.) provided by Clients to Body as Earth, and also pass on such information to other outfitters/guides or suppliers involved in the operation of the retreat. Body as Earth will apply appropriate security measures to protect such personal data and will only pass on data that is applicable to outfitters or suppliers responsible for the retreat. By completing the Body as Earth Retreat Booking Form, Clients consent to this information being transferred as required.

Liability

Body as Earth is not responsible for any improper or non-performance of any services forming part of the Contract which are wholly attributable to the fault of the Client, the unforeseeable or unavoidable act or omission of a third party unconnected with the provision of any services to be provided under the Contract; unusual and unforeseeable circumstances beyond the control of Body as Earth and/or the relevant supplier, the consequences of which could not have been avoided even if all due care had been exercised including (but not limited to) an event of force majeure; or any event which Body as Earth and/or the relevant supplier could not even with all due care have foreseen or forestalled.

Acceptance of Risk

The Client acknowledges that the nature of the retreat is adventurous and may involve a significant amount of personal risk. The Client hereby assumes all such risk and does hereby release Body as Earth from all claims and causes of action arising from any damages or injuries or death resulting from these inherent risks. At the time of payment, the Client is required to sign Body as Earth’s “Assumption of Risk, Release, and Waiver of Liability and Indemnity Agreement”.

Waiver of Booking Conditions 

These Booking Terms and Conditions may only be waived or amended by written mutual consent. When a Client completes, submits and makes the payment for booking their place for a retreat, they agree to accept all these conditions, and when the booking is accepted, Body as Earth agrees to carry out the obligations as defined therein.

Updating of Terms and Conditions 

Body as Earth reserves the right to update and/or alter these terms and conditions at any time, and it is the Client’s responsibility to be familiar with them. The latest terms and conditions may be found on Body as Earth website.

If you have any questions or concerns, please email chloe@bodyas.earth

Embodiment & Somatics in Singapore

May 19 - June 2, 2024

Explore Embodiment and Somatics with Body as Earth in Singapore 

Biodynamic Somatic Therapy for those seeking 1:1 support, Embodied Landscapes for movement workshops, Primordial Waters for ancestral stories and altars, and Art of Holding Space for trauma sensitive education for facilitators. 

We welcome you to connect, receive support, and be within community in Singapore.